Data Leak Prevention (DLP) for Google Workspace

Data leak prevention (DLP) is the proactive protection of data from unauthorized access, use, disclosure, or destruction. It is the practice of scanning for and identifying sensitive data, as well as implementing measures to protect that data from unauthorized access, use, disclosure, or destruction. Data leak prevention solution is a key element of an information security program.

Sensitive data can include, but is not limited to, the following:

  • Personally identifiable information (PII) such as social security numbers, driver’s license numbers, and credit card numbers
  • Healthcare data such as patient medical records
  • Financial data such as bank account numbers and credit card numbers
  • Trade secrets and other confidential business information

DLP solutions use a variety of methods to detect and protect sensitive data, including data discovery, data classification, and data loss prevention.

What is Data Leak Prevention?

DLP solutions use a variety of methods to detect and protect sensitive data, including data discovery, data classification, and data loss prevention.

Data discovery is the process of finding and identifying sensitive data. Data classification is the process of categorizing data based on its sensitivity. Data loss prevention (DLP) is the process of protecting sensitive data from unauthorized access, use, disclosure, or destruction.

How does DLP work?

DLP stands for Data Loss Prevention, and it is a technology that is used to prevent the unauthorized dissemination of sensitive data. DLP can be used to protect both company data and customer data. It works by identifying sensitive data and then preventing it from being copied, printed, or sent to unauthorized individuals.

There are a number of ways that DLP can be implemented. One common approach is to use a software agent to scan the network for sensitive data. The agent can then block the data from being copied, printed, or sent to unauthorized individuals. Another approach is to use a hardware appliance to scan the network for sensitive data. The appliance can then block the data from being copied, printed, or sent to unauthorized individuals.

Regardless of the approach that is used, DLP is typically implemented in four steps:

  1. Detection: The first step is to detect the sensitive data. This can be done by identifying the keywords that are associated with sensitive data, by identifying the file types that are associated with sensitive data, or by using other detection methods.
  2. Classification: The second step is to classify the sensitive data. This can be done by identifying the level of sensitivity of the data, by identifying the type of data, or by using other classification methods.
  3. Control: The third step is to control the sensitive data. This can be done by preventing the data from being copied, printed, or sent to unauthorized individuals, by encrypting the data, or by using other control methods.
  4. Reporting: The fourth step is to report on the sensitive data. This can be done by providing reports on the data that was detected, on the data that was classified, or on the data that was controlled.

How can you use DLP in Google Workspace?

Google Docs, Sheets, and Slides are a part of Google Drive, which is a part of Google Apps for Work, which is a part of Google Cloud. DLP is a part of Google Cloud. So DLP is available in Google Drive and Google Docs.

DLP (Data Loss Prevention) is a feature of Google Cloud that helps you protect your data from accidental or unauthorized access, deletion, or modification. DLP scans your data for sensitive information and then helps you protect that information by enforcing your security policies.

You can use DLP in Google Drive and Google Docs to:

  • Scan your files for sensitive information
  • Protect your data by enforcing your security policies
  • Monitor activity to detect data leaks

DLP is available as a part of the Google Apps for Work subscription. To use DLP, you must be a Google Apps for Work customer.